Nexia New Zealand refers to the Nexia (NZ) Limited Umbrella Group comprising two independent accounting and business advisory firms. Each independent member firm listed below is a separate legal entity, is solely responsible for their own compliance with the Privacy Act 2020, and has no liability for another entity’s acts or omissions in this regard:
Nexia New Zealand is in the business of providing accounting, taxation, business strategy and related financial professional services (Services). We may also work with other service providers so that we can provide our Services to you.
During the course of providing professional services, the personal information we may ask you to provide for us to carry out our Services to you includes:
If you do choose to provide us with personal information, we will only use it for the purposes for which you supplied it, such as the provision of our Services to you, unless you give us permission to use it for another purpose.
Providing some information is optional. However, if you choose not to enter your name, contact details or payment card details, we may be unable to:
We will always collect the personal information directly from you, except where third parties provide it to us with your authority, the information is publicly available, it is in a business context, or in the course of offering employment.
We may collect and use your personal information to:
We do not add website enquiry details into our client or marketing databases. We also do not ever sell your information to third parties.
In some situations, it is necessary for us to disclose the personal information you provide to us to third parties in order for us to carry out our Services to you, or otherwise as required by law. In general, the third-party providers we will use will only collect, use and disclose your information to the extent necessary to allow them to perform the services to us.
Examples of where we may supply personal information to third parties:
Personal information may only be disclosed to Nexia International member firms in other countries where there are similar protections to those in the Privacy Act, are subject to the Privacy Act by virtue of them “carrying on business” in New Zealand, or where otherwise permitted by law. We may share personal information with other Nexia International member firms where necessary for administrative purposes and to provide professional services to our clients.
We use third-party service providers (which may include cloud services) as well as servers to store and process the information we collect. We are satisfied that we, and the third party service providers we use, have suitable security and information handling protocols in accordance with generally accepted standards of security (as would be reasonable in the circumstances), and the information we hold, and held by the third party service providers on our behalf is subject to confidentiality obligations.
Under the Information Privacy Principles, we must take reasonable care to ensure that personal information is protected against loss, misuse or unauthorised disclosure, and we will not keep personal information for longer than necessary for the purpose of which it was collected.
If you subscribe to our newsletters or email updates and no longer wish to receive them, you may unsubscribe by clicking on the ‘Unsubscribe’ link at the bottom of any email, or by using the contact details at the bottom of this page.
Nexia New Zealand offers customers the option to pay invoices for professional fees online through its website. All payments made online will incur a 2% surcharge.
Customers’ personal information provided when paying online will not be shared with third parties without customer approval to do so. Payments are processed through the secure Windcave and Paystation systems. Payment Security is managed through Windcave and Paystation for mutual security. Windcave’s encryption protection is managed with an SSL (Secure Socket Layer) certificate, industry standard 128-bit encryption software. Paystation use SHA 256-bit SSL encryption. Any credit card details stored for payments (which are only stored for as long as necessary to complete the payment) are done so on the Windcave or Paystation systems. We do not hold customers’ credit or debit card details on file.
Items eligible for a refund will be issued to the method of original payment.
You have the right to ask for a copy of any personal information that we hold about you, and to ask for it to be corrected if you think it is wrong. If you would like to know more about how we collect, record, store and use any personal information that you provide to us, please get in touch with the privacy officer for the relevant Nexia New Zealand member firm listed below.
Email: firstname.lastname@example.org Phone +64 9 414 5444 Address: Level 1, 5 William Laurie Place, Albany, Auckland 0632
Email: email@example.com Phone: +64 3 379 0829 Address: Level 4, 123 Victoria Street, Christchurch 8013
Nexia Hawke’s Bay
Email: firstname.lastname@example.org Phone: +64 6 873 0355 Address: 308 Queen St East, Hastings 4156
Once we receive your complaint, we will respond to you within a reasonable period of time (within 20 working days). If you are still not satisfied, you can contact the Office of the Privacy Commissioner by:
Phone: 0800 803 909 (from 8.30am to 5pm, Monday to Friday)
Post: PO Box 10-094, The Terrace, Wellington, 6143