Budget and Management Reporting

July 5, 2017

Have you ever thought of sitting down and preparing a budget? If you have, you are demonstrating a proactive approach to managing your business.

A properly thought out budget can often uncover risks and opportunities that may have otherwise gone unnoticed while working on the day to day operation of the business. By setting and approving a budget, you are in essence setting a target for your business to work towards in the future, creating accountability for management to achieve these targets. This can then act as an easily digestible tool that can quickly align the expectations of the stakeholders of your business (e.g. bank, investors, management etc.) regarding the future direction of the business.

When preparing a budget, the following list is an example of some of the reviews that could be conducted;

  • Determine the Fixed Cost, Variable Cost and Revenue Drivers
  • Assess Analytical Ratios (e.g. GP% or Debtor Days)
  • Evaluate the Human Resources on hand and required
  • Evaluate the Gross Profit (GP) on hand and required
  • Review historical Overhead Costs for any expected changes in the future


Why should you prepare Management Reports?

So now your business has a budget in place, what now?

In order to fully assess the performance of the business - the actual trading results should be periodically tracked against the budget. By doing so, the following examples may be able to be identified:

  • Sales above budget for the quarter
  • Rent Expenses above double what was budgeted
  • Debtor Days greater than budgeted


Simply by identifying the above outcomes, the business now has the information available to action these items, for example:

  • Reward the Sales team for sales over budget
  • Investigate why Rent is over budget and ensure a reasonable justification is provided
  • Review Debtors and assess the collectability of the outstanding debtors


These are examples of how budget vs actual reporting can identify risk or opportunities in the business that may have gone unnoticed.

We believe all businesses would benefit from budgets and management reporting. At Nexia New Zealand, we have the skills and the tools to assist you.

Please contact Greg Cowles or your Nexia New Zealand advisor to find out how we can assist you in managing your business.


Article Author:

Greg Cowles

Managing Director, Nexia New Zealand


t: 03 379 0829

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